Get involved
Parent Involvement
King's Christian Collegiate welcomes involvement from parents or guardians and invites its memebrs to take an active part in decision making by attending its Membership Meetings (Fall and Spring), as well as attending school functions. .
We value your membership and encourage everyone to get involved and make a difference.
King's Christian Collegiate encourages involvement of all of its members. We invite you to volunteer your services to help in any area in which you have special interests, experience or abilities.
Please download this participation survey in PDF format. Print it out, fill it in and email it or fax it back to us to the address on the front fo the form.
The following are some committees that need staffing:
Education Committee: Assists the Board in developing and reviewing school programme and policies, hiring of principal and staff, monitoring the implementation of the school ’s curriculum and educational programme.
Facilities Committee: Assists the Board in finding or developing facilities for the school and in maintaining them.
Finance Committee: Assists the Board and Treasurer in developing a budget, recommending sources of income and reviewing the business affairs of the Association.
Financial Development Committee: Assists the Board in developing financial resources for the school.
Information Technology Committee: Assists the Board in developing a strategy for the school’s use of technology.
Prayer Committee: Supports the high school initiative with faithful prayer.
Public Relations Committee: Assists the Board in preparing publications and programmes to promote the cause of the Christian high school; encourages membership and student registration.
Transportation Committee: Assists the Board in developing the plans and means for transportation of students to and from the school and for the programmes of the school.
Small Task Assignments: The Board and Committees often need the assistance of individuals for short term one-time tasks, or recurring small tasks.
Please download the following application in Adobe PDF format. You can then print it out and fax or mail it in.
Membership - Requirements and Benefits
Enrolment preference will be given to students of members of King’s, based upon the length of time that their family has been a member of the association, and assuming that all other enrolment conditions are met.
From the Constitution:
1.4.1 Each person, eighteen years of age or older, who subscribes to Articles II and III of this Bylaw, and who complies with the requirements set forth in this and other Bylaws and any other regulations approved by the members at a duly called membership meeting shall be declared to be a member of the Association by the Board of Directors. Membership in the Association is not transferable to any other person.
1.4.2 Membership includes the privilege of voting at meetings of the Association as well as the obligation of readiness to participate in the activities of the Association. Each member in good standing shall be entitled to one vote on each question arising at any special or general meeting of the members. No proxy voting shall be allowed except as enumerated in the Bylaws.
1.4.3 A membership terminates by written resignation to the secretary of the Board; by non-payment of membership dues; or by a decision of the Board, approved by a membership meeting.
1.4.4 In case of resignation, a member shall remain liable for payment of any assessment or other sum levied or which became payable by him or her to the Association prior to acceptance of the resignation.
2.5 Qualifications for a Director
2.5.1 To qualify for the office of director, a person must be twenty-one years of age or more, and must have been a member of the Association for at least one full year.
2.16 Dues
A membership fee shall be set by the Board of Directors from time to time and authorized by the members of the Association. Where a husband and wife are both members, the membership fee for one of the spouses may be waived.
The payment of such membership fee shall entitle the member to receive the Association's information and to vote at its special or general membership meetings. The Secretary or Treasurer shall notify the members of the fees at any time payable by them and, if any are not paid within sixty days of the date of such notice, the members in default shall automatically cease to be members of the Association. Upon payment of all unpaid fees, any such members may be reinstated by majority vote of the Board of Directors.
2.17 Meetings of Members
2.17.1 The Board of Directors shall call at least two membership meetings each year to transact business, to present annual financial statements, to give annual reports, and to elect directors. The Board of Directors may call additional membership meetings, as they deem necessary. They must call a membership meeting if they are asked to do so by a written request of twenty-five percent of the members of the Association. Notice of the time, place and agenda of every such meeting shall be sent to each member at least ten days before the meeting.
2.21 Voting by Members
At all meetings of members, every question shall be decided by a majority of the members present in person unless otherwise required by the Bylaws of the Association. Every question shall be decided by a show of hands unless stipulated otherwise by the Board or the Chair. In case of an equality of votes at any general meeting, the Chairperson shall be entitled to a second or deciding vote. Election for members of the Board of Directors shall be done by ballot.
Membership - Bylaws
1.0 BYLAW NO. 1
A Bylaw relating generally to the constitutional affairs of King’s Christian Collegiate.
Preamble. Believing that it is our duty and privilege as Christians to provide Christian education for our community and believing that this can best be accomplished by concerted action, we do hereby make and adopt the following Articles of Incorporation, to wit:
1.1 Name
This organization shall be known as King’s Christian Collegiate (hereinafter referred to as the Association).
1.2 Basis
The basis of the Association shall be the infallible Word of God, consisting of the Old and New Testaments, and as confessed in the Apostles’ Creed.
FOUNDATIONAL GUIDELINES - CHRISTIAN EDUCATION - A UNIQUE VISION
We believe that the Lord God, by graciously giving us the Scriptures, has revealed to His people ordering principles intensely relevant to education, and mandates us to bring the whole Word of God to bear in all its power upon education. We confess the following:
1.2.1 LIFE: Human life in its entirety is religious, since God created us to serve Him everywhere. This requires us to educate children for His service.
1.2.2 BIBLE: The Bible, as the written Word of God, is the Truth by which the Holy Spirit enlightens our understanding of God, ourselves and the world; and the infallible authority by which He directs and governs all our activities, including the education of our children.
1.2.3 CREATION: The origin, gracious preservation, and ultimate restoration of the world is the work of the Triune God, and its purpose is to glorify the name of God. Therefore, we can understand the world rightly only in its relationship to God.
1.2.4 HUMANITY: We were created in the image of God to enjoy covenantal fellowship with our Creator and to reflect in our person and works the excellencies of our Maker. We were instructed to exercise stewardship over the world in loving obedience to God and to interpret all reality in accordance with His design and law.
1.2.5 SIN: Sin is disobedience of God's law. By sinning, we estranged ourselves from God and our neighbour, and brought God's curse upon the creation. As a result, we have become corrupt in heart and blind to the true meaning of life, and we repress the knowledge of God which confronts us in creation and in Scripture.
1.2.6 JESUS CHRIST: Jesus Christ, the Son of God, of whom the Scriptures testify, is truly God and fully human. Through His atoning death, He has reconciled the whole creation to God. He redeems and renews the lives of all those who believe in Him and gives them His Spirit in every way to live for God and their neighbour by His Word and Spirit. He redirects our understanding so that we may truly know God, ourselves, and the world.
1.2.7 THE KINGDOM OF GOD: The Kingdom of God is God’s righteous and universal reign through Jesus Christ, whose rule calls His subjects to make every word, thought, and deed subservient to Christ. In obedience to Christ’s rule, we submit every area of life to Him and reject every attempt to withdraw any aspect of life from the divine commandment to love the Lord with all our heart and mind.
1.2.8 PURPOSE OF EDUCATION: The purpose of Christian education is to direct and guide children to commit their hearts to Christ, the Truth; to attain understanding, wisdom and righteousness; to develop the gifts God has given each one of them; and to perform their competent and responsible service to the Lord in church, society, and school.
1.2.9 PARENTS AND THE CHRISTIAN COMMUNITY: God has given parents the responsibility to nurture and educate their children. The Christian community, should establish and support Christian schools so that children of Christian parents may receive education that supports the home.
1.2.10 THE STUDENTS: Children of the Christian home are a heritage from the Lord and share in the promises and demands of the Gospel. As children entrusted by God to parents, they need guidance, correction, and instruction through Christian education.
1.2.11 THE TEACHER: Christian teachers, both in obedience to God and in cooperation with parents, have a unique responsibility to educate children in the school.
1.2.12 THE CHRISTIAN SCHOOL: The Christian school is established and controlled by an association of Christian believers in accordance with legitimate standards and provisions, and possesses the freedom to educate in total and voluntary submission to Christ the King.
1.3 Purpose
The purpose of the Association is to perform all such activities for the promotion and advancement of the Christian religion and Christian education as are in agreement with the objects listed in the Association’s Charter and which are in accordance with Article II of this Bylaw.
1.4 Membership
1.4.1 Each person, eighteen years of age or older, who subscribes to Articles II and III of this Bylaw, and who complies with the requirements set forth in this and other Bylaws and any other regulations approved by the members at a duly called membership meeting shall be declared to be a member of the Association by the Board of Directors. Membership in the Association is not transferable to any other person.
1.4.2 Membership includes the privilege of voting at meetings of the Association as well as the obligation of readiness to participate in the activities of the Association. Each member in good standing shall be entitled to one vote on each question arising at any special or general meeting of the members. No proxy voting shall be allowed except as enumerated in the Bylaws.
1.4.3 A membership terminates by written resignation to the secretary of the Board; by non-payment of membership dues; or by a decision of the Board, approved by a membership meeting.
1.4.4 In case of resignation, a member shall remain liable for payment of any assessment or other sum levied or which became payable by him or her to the Association prior to acceptance of the resignation.
1.5 Article V - Amendment
Bylaw No. 1 is a general bylaw and can only be amended as follows:
The amendment shall be read and discussed at two consecutive meetings of the Association and be presented for final approval at the following meeting. The notice of this meeting shall state the matter to be voted on. The amendment shall be approved by a 75-percent majority of the members present at such meeting. Each of the three meetings shall be duly called in accordance with Bylaws No. 1 and No. 2.
ENACTED this 8th day of November, 1999
2.0 BYLAW NO. 2
A Bylaw relating generally to the transaction of the affairs of the Association.
2.1 Head Office
The Head Office of King’s Christian Collegiate (hereinafter referred to as the Association) shall be in the Region of Halton, in the Province of Ontario, and at such place therein as the directors may from time to time determine.
2.2 The Seal
The Seal, which is stamped in the margin, shall be the corporate seal of the Association.
2.3 Board of Directors
The affairs of the Association shall be managed by a Board of Directors, each of whom at the time of his/her election or within ten days thereafter and throughout his/her term of office shall be a member of the Association. The duties of the Board of Directors shall be as set out below.
2.4 Duties of the Board of Directors
The Board of Directors shall perform the following duties:
2.4.1 Determine Association policies in harmony with the Objects and Bylaws and in accordance with the Association's decisions.
2.4.2 Employ and appoint administrators and other personnel qualified to carry out the programs and policies of the Association.
2.4.3 Devise ways and means of obtaining the necessary funds for carrying out the programs and policies of the Association and determining how these funds shall be disbursed.
2.4.4 Appoint one or more of its own members, or a special committee, as it may deem necessary, to carry out a review in order to assure itself that the programs and policies of the Association are faithfully carried out.
2.4.5 Appoint out of its own membership such committees as it may deem necessary for the performance of its duties. Such appointments shall be made annually. Additional committee members may be appointed from within the Association's membership.
2.5 Qualifications for a Director
2.5.1 To qualify for the office of director, a person must be twenty-one years of age or more, and must have been a member of the Association for at least one full year.
2.5.2 The office of a director shall be automatically vacated if:
(1) a director resigns from office by delivering a written resignation to the Secretary of the Association;
(2) at a special meeting of the Board of Directors, a resolution is passed by two thirds of the members of the Board of Directors that he or she be removed from office, subject to membership approval at the next meeting of the Association;
(3) on the death of a director;
(4) the director ceases to be a member of the Association.
2.6 Election and Term of Office
2.6.1 At least nine directors shall be elected from among the members of the Association at its first stated meeting. The term of office shall be for three years, with members eligible for a maximum of two consecutive terms. In order that Board members may retire in proper succession, voters at the first stated meeting shall elect three members for three years, three members for two years, and three members for one year.
2.6.2 Directors shall be elected at the Annual Meeting of the Association.
2.6.3 Nominations for the Board of Directors
The Board annually appoints a Nominating Committee consisting of three Association members, one or two of whom are Board members. The Nominating Committee will be responsible for recommending the slate of candidates presented to the membership at the Annual General Meeting (AGM) for election to the Board of Directors.
The members of the Association have the right and responsibility to submit to the Nominating Committee names of prospective candidates at least six weeks in advance of the election date. These candidates will be considered by the Nominating Committee before being nominated.
The nominations and elections of Board Members require serious thought, for they are one of the most important facets of the organization’s life. Not only must they be eligible, but the nominees must be of appropriate moral and Christian standing in the community and must have a direct and substantial interest in the ministry and affairs of the school as evidenced by being a parent of a child enrolled in the school and/or actively committed to furthering the Objects of the Corporation.
Nominations for candidates for the office of Board Member shall only include the slate of candidates for office proposed by the Nominating Committee; and all nominations shall be sent to the members with the agenda of the AGM, according to the schedule prescribed in the bylaws.
2.7 Vacancies: Board of Directors
A vacancy on the Board of Directors, however caused, may, so long as a quorum of directors remains in office, be filled until the next annual meeting by the directors from among the qualified members of the Association. Such vacancy shall be filled for the remainder of the term at the next annual meeting of the members.
If there is not a quorum of directors, the remaining directors shall forthwith call a meeting of the members to fill the vacancy.
2.8 Quorum and Meetings: Board of Directors
A majority of the directors shall form a quorum for the transaction of business. Except as otherwise required by law, the Board of Directors may hold its meetings at such place or places as it may from time to time determine, but at least nine times per year. Notice of a Board of Directors' meeting shall be given at least seven days prior to the meeting.
2.9 Errors in Notice: Board of Directors
When there has been an error in giving notice of a Board of Directors meeting, this shall not invalidate the meeting or the decisions made at such a meeting.
2.10 Voting: Board of Directors
Questions arising at any meeting of the Board of Directors shall be decided by a majority of votes. In case of an equality of votes, the Chairperson, in addition to his or her original vote, shall have a second or deciding vote. All votes at any such meeting shall be taken in the usual way by assent or dissent. In the absence of the Chairperson these duties may be performed by the Vice-Chairperson or such other director as the Board of Directors may from time to time appoint for the purpose.
2.11 Powers: Board of Directors
The directors of the Association may administer all the affairs of the Association, may make lawful contracts in the name of the Association, and may act for the Association in all things in harmony with the objects and Bylaws.
However, in the following matters the directors must be authorized by prior resolution of a meeting of the members:
1. Approval of the annual budget.
2. Approval of expenditures in excess of 10 percent above the budget, where such expenditures have not been approved in principle by the budget.
3. Approval of major capital expenditures.
4. Approval of major changes in programs or policies.
5. Approval of sale, mortgage, leasing or purchase of lands or buildings.
2.12 Remuneration of Directors
The directors shall receive no remuneration for acting as such; provided that directors may be reimbursed for reasonable expenses incurred in the performance of their duties.
2.13 Officers of the Association
At a set meeting each year, subsequent to the stated annual meeting, the Board of Directors shall elect the following officers: Chairperson, Vice-Chairperson, Secretary, and Treasurer.
2.13.1 The Chairperson shall when present preside at all meetings of the members of the Association and of the Board of Directors. The Chairperson shall also be charged with the general management and supervision of the affairs of the Association and the operations of the Association. The Chairperson with the Secretary or other officer appointed by the board for the purpose shall sign all by-laws and membership certificates. During the absence or inability of the Chairperson, his/her duties and powers may be exercised by a Vice-Chairperson, who is a director, and if such Vice-Chairperson or such other director as the board may from time to time appoint for the purpose, exercises any such duty or power in the absence or the inability of the Chairperson it shall be presumed with reference thereto.
It shall be the duty of the Chairperson to enforce the provisions of the Bylaws.
The Chairperson may be a member of all committees.
2.13.2 In addition to duties stated in section 2.13.1, the Vice-Chairperson shall assist the Chairperson whenever possible in the discharge of duties.
2.13.3 In addition to duties stated in section 2.13.1, the Secretary shall take care of official documents and the seal of the Association, shall conduct all correspondence, and enter into the records of the Association the minutes of all meetings of the Association and of the Board of Directors after they have been approved. The Secretary shall give notice of meetings to the members and directors.
2.13.4 The Treasurer shall be entrusted with the Association’s funds and shall make all disbursements. All monies received by the Treasurer shall be deposited in the name of the Association in an account approved by the Board of Directors, and no disbursements shall be made except by cheque. No payment shall be made without approval of the Board of Directors. The Treasurer shall report regarding the finances of the Association at the stated meetings of the Association.
2.14 Execution of Documents
Deeds, transfers, licenses, contracts and engagements on behalf of the Association shall be signed by the Chairperson or Vice-Chairperson and by the Secretary, and the Secretary shall affix the seal of the Association to such instruments as require the same. Contracts in the ordinary course of the Association's operations may be entered into on behalf of the Association by any person authorized by the Board of Directors.
2.15 Books and Records
2.15.1 The directors shall see to it that all necessary books and records of the Association required by the Bylaws of the Association or by an application of statute or law are regularly or properly kept.
2.15.2 Financial Year: Until changed by resolution of the board, the financial year of the Association shall end on the 31st day of August in each year.
2.15.3 Auditor: One or more auditors may be appointed by resolution of the members at the annual meeting of the members of the Association. The qualifications of the auditor must satisfy all of the requirements of the Act.
2.15.4 Access to Records: The auditor or auditors shall at all reasonable times have access to all records, documents, books, accounts, and vouchers of the Association.
2.15.5 Cheques: All cheques, bills of exchange or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the Association, shall be signed by such officer or officers, agent or agents of the Association and in such manner as shall from time to time be determined by resolution of the Board of Directors and any one of such officers or agents may alone endorse notes and drafts for collection on account of the Association through its bankers, and endorse notes and cheques for deposit with the Association’s bankers for the credit of the Association, or the same may be endorsed “for collection” or “for deposit” with the bankers of the Association using the Association’s rubber stamp for the purpose. Any one of such officers or agents so appointed may arrange, settle, balance and certify all books and accounts between the Association and the Association’s bankers and may receive all paid cheques and vouchers and sign all the bank’s forms or settlement of balances and releases or verification slips.
2.15.6 In the event of the dissolution of the Corporation and after payment of all debts and liabilities, its remaining property shall be distributed or disposed of to charitable organizations, which carry on their work solely in Ontario in the furtherance of Christian education causes.
2.16 Dues
A membership fee shall be set by the Board of Directors from time to time and authorized by the members of the Association. Where a husband and wife are both members, the membership fee for one of the spouses may be waived.
The payment of such membership fee shall entitle the member to receive the Association's information and to vote at its special or general membership meetings. The Secretary or Treasurer shall notify the members of the fees at any time payable by them and, if any are not paid within sixty days of the date of such notice, the members in default shall automatically cease to be members of the Association. Upon payment of all unpaid fees, any such members may be reinstated by majority vote of the Board of Directors.
2.17 Meetings of Members
2.17.1 The Board of Directors shall call at least two membership meetings each year to transact business, to present annual financial statements, to give annual reports, and to elect directors. The Board of Directors may call additional membership meetings, as they deem necessary. They must call a membership meeting if they are asked to do so by a written request of twenty-five percent of the members of the Association. Notice of the time, place and agenda of every such meeting shall be sent to each member at least ten days before the meeting.
2.17.2 Meetings shall be conducted according to Canadian Parliamentary Procedure.
2.18 Notice
Whenever under the provisions of the bylaws of the Association notice is required to be given such notice may be given either personally or telegraphed or e-mailed or by depositing same in a post office or public letter box in a prepaid sealed wrapper addressed to the director, officer or member at his/her or their address as the same appears on the books of the Association. A notice or other document so sent by post shall be held to be sent at the time when the same was deposited in a Post Office Box or public letter box as aforesaid, or if telegraphed shall be held to be sent when the same was handed to the telegraph company or its messenger or if by e-mail shall be held to be sent when the same was date and time stamped as sent by the service provider. For the purpose of sending any notice the address of any member, director or officer shall be his/her last address as recorded on the books of the Corporation.
2.19 Errors or Omissions in Notice
When there has been an error in giving notice of a meeting, this shall not invalidate the meeting or the decisions made at such a meeting.
2.20 Quorum of Members
A quorum for the transaction of business at any meeting of members shall consist of not less than twenty-five percent of the membership.
2.21 Voting by Members
At all meetings of members, every question shall be decided by a majority of the members present in person unless otherwise required by the Bylaws of the Association. Every question shall be decided by a show of hands unless stipulated otherwise by the Board or the Chair. In case of an equality of votes at any general meeting, the Chairperson shall be entitled to a second or deciding vote. Election for members of the Board of Directors shall be done by ballot.
2.22 Adjournments
Any meetings of the Corporation or of the directors may be adjourned at any time and from time to time and such business may be transacted at such adjourned meeting as might have been transacted at the original meeting of which such adjournment took place. No notice shall be required of any such adjournment. Such adjournment may be made notwithstanding that no quorum is present thereat.
2.23 Deposit of Securities for Safekeeping
The securities of the Association shall be deposited for safekeeping with one or more banks, trust companies or other financial institutions to be selected by the Board of Directors. Any and all securities so deposited may be withdrawn, from time to time, only upon the written order of the Board of Directors.
2.24 Interpretation
Matters not dealt with by the Bylaws of a procedural nature will be decided upon by the Board of Directors.
2.25 Amendments
Bylaw No. 2 is a general bylaw and can only be amended as follows:
The amendment shall be read and discussed at one meeting of the Association and shall be presented for final approval at the following meeting. The notice of the meeting shall state the matter to be voted on. The amendment shall be approved by a 66-percent majority of the members present at such meeting. Each of the two meetings shall be duly called in accordance with Bylaws No. 1 and No. 2.
ENACTED this 8th day of November, 1999 & Amended October 25, 2000
3.0 BYLAW NO. 3
Being a special Bylaw respecting the borrowing of money by the Corporation.
WHEREAS the Board of Directors of King’s Christian Collegiate hereby deems it expedient that a Special Bylaw should be passed for the purposes hereinafter set forth.
NOW THEREFORE BE IT ENACTED and it is hereby enacted as a Special Bylaw of King’s Christian Collegiate (hereinafter called the “Corporation”) as follows:
The Board of Directors may from time to time:
a) Borrow money upon the credit of the Corporation;
b) Limit or increase the amounts to be borrowed;
c) Issue, sell or pledge debt obligations of the Corporation for such sums and at such prices as may be deemed expedient or be necessary;
d) Charge, hypothecate, mortgage or pledge any or all currently owned or subsequently acquired real or personal, moveable or immoveable property of the Corporation and/or give such security therefore thereon as may be required including book debts, rights, powers, franchises and undertaking, to secure any debt obligations or any money borrowed, or other debt or liability of the Corporation;
e) Give indemnities to any Director or other person who has undertaken or is about to undertake any liability on behalf of the Corporation and to secure such Director or other person against loss by giving of a mortgage or charge upon the whole or any part of the real or personal property of the Corporation by way of security.
The words “debt obligations” as used in this paragraph mean bonds, debentures, notes or other similar obligations of the Corporation whether secured or unsecured.
The Board of Directors may from time to time authorize by resolution any Director or Directors, officer or officers, employee of the Corporation or other person or persons, whether connected with the Corporation or not, to make arrangements with reference to the moneys borrowed or to be borrowed as aforesaid, and as to the terms and conditions of the loan thereof, and as to the securities to be given therefore with power to vary or modify such arrangements, terms and conditions, and generally to manage, transact and settle the borrowing of money by the Corporation.
The Board of Directors may from time to time by resolution delegate to the Chairperson and the Secretary or to any two individuals (including the Chairperson or the Secretary) each of whom is a director or officer of the Corporation all or any of the powers conferred on the Board of Directors by paragraph 1. of this bylaw to the full extent thereof or such lesser extent as the Board of Directors may in any such resolution provide including the power to sign, execute and give on behalf of the Corporation all documents, agreements and promises necessary or desirable for the purposes aforesaid and to draw, make, accept, endorse, execute and issue cheques, promissory notes, bills of exchange, bills of lading and other negotiable or transferable instruments, and the same and all renewals thereof or substitutions therefore so signed shall be binding upon the Corporation.
The powers hereby conferred shall be deemed to be in supplement to and not in substitution for any powers to borrow money for the purposes of the Corporation possessed by its Directors or officers independently of a borrowing bylaw.
ENACTED this 8th day of November, 1999
